Privacy Policy - Digital Tsunami Summit

Digital Tsunami Summit (“Digital Tsunami”, “we”) provides the websites digitaltsunamisummit.com as well as the online registration and ticket shop available through the above-mentioned websites (the websites, online registration and ticket shop jointly the “Digital Tsunami Summit Services”). For these purposes Digital Tsunami Summit may collect and process personal data of the users of the Digital Tsunami Summit Services (“Users” or “you”).

 

Our Privacy Policy explains what personal data we process, how we process it and how you may use your rights as a data subject (e.g. right to object, right of access).

This Privacy Policy may be updated from time to time. You can find the current version on the digitaltsunamisummit.com website. This Privacy Policy only covers data processing carried out by Digital Tsunami Summit as a controller.

 

In this Privacy Policy, the events organized by Digital Tsunami Summit, to which

the Digital Tsunami Summit Services are related, are referred to as the “Events”.

 

1. CONTROLLER’S CONTACT DETAILS

Name:                                                                                   Digital Tsunami Summit

Business ID:                                                                         2798651-9

Correspondence address:                                                  Honkakuja 7, 02880 Veikkola

Email:                                                                                   summit@digitaltsunamisummit.com

2. PERSONAL DATA PROCESSED AND SOURCES OF DATA

The personal data of Users collected and processed by us in connection with the provision of the Digital Tsunami Summit Services can be divided into two general data categories: User Data and Technical Data (including cookies and web analytics). Both data categories are explained in more detail below.

 

User Data

 

User Data is personal data collected directly from you or from our customer organization, which you represent, and on behalf of which you are using the Digital Tsunami Summit Services (the “Customer Organization”). We may collect User Data from our Users in a variety of ways, including when Users register to the Digital Tsunami Summit Services, create a profile or subscribe to a newsletter. Further, please note that we also collect details of transactions, such as ticket purchases, you carry out through the Digital Tsunami Summit Services.

 

The following User Data received from the Users in connection with the registration to the Digital Tsunami Summit Services is necessary in order to use the Digital Tsunami Summit Services:

  • First name;

  • Last name;

  • Email address;

  • Password; and

  • Marketing opt-in or opt-out.

 

We may also collect and process the following User Data (listed by feature) in connection with your registration to or use of the Digital Tsunami Summit Services:

 

Ticket shop
  • Name;

  • Email address;

  • Information relating to transactions and payments carried out through the Digital Tsunami Summit Services;

  • Type of Event ticket purchased on the Digital Tsunami Summit Services;

  • Organization and Job Title; and

  • Address, Postal Code, Domicile or Location.

 

Other
  • Customer feedback and other information the User provides to us in correspondence.

 

In addition, we may also collect User Data from our Customer organizations when they purchase Event tickets on the Digital Tsunami Summit Services. The User Data we collect from the Customer Organizations include:

  • the email address connected to the user account of the User to whom the Customer Organization addresses the ticket purchased by it; and

  • the Customer Organization the User represents.

 
Technical Data

 

Although we do not normally use Technical Data to identify you as an individual, you can sometimes (e.g. in certain technical support cases) be recognized from it, either alone or when combined or linked with User Data. In these situations, Technical Data can also be considered personal data under applicable laws and we will treat such data as personal data.

 

We and/or our authorized third-party service providers may automatically collect the following Technical Data when you visit or interact with the Digital Tsunami Summit Services:

  • Browser type and version;

  • Device and device identification number;

  • Time spent at the Digital Tsunami Summit Services;

  • Interaction with the Digital Tsunami Summit Services;

  • URL of the website you visited before and after visiting the Digital Tsunami Summit Services;

  • The time and date of your visits to the Digital Tsunami Summit Services;

  • IP address; and

  • Operating system and the Internet service providers utilized.

 

Cookies

 

We use various technologies to collect and store Technical Data and other information when you visit the Digital Tsunami Summit Services, including cookies.

 

Cookies are small text files sent and saved on your device. They allow us to identify visitors of the Digital Tsunami Summit Services and facilitate the use of the Digital Tsunami Summit Services as well as to create aggregate information of the Users. Cookies help us to improve the Digital Tsunami Summit Services and better serve our Users. We use cookies to make the use of the Digital Tsunami Summit Services easier for you, for example, by remembering usernames, passwords and (language) preferences. We also use tracking and analytics cookies to see how well our services are being received by the Users.

 

Cookies will not harm your device or files. We use cookies to tailor the Digital Tsunami Summit Services and the information we provide in accordance with the individual interests of our Users.

 

The Users may choose to set their web browser to refuse cookies, or to alert when cookies are being sent. However, Users should be aware that some parts of the Services may not function properly if use of cookies is, in part or in whole, refused. Please see the following instruction that provides you information on how to adjust cookie settings on certain popular browsers:

 

Web analytics services

 

The Digital Tsunami Summit Services use Google Analytics and other web analytics services to compile Technical Data and reports on visitor usage and to help us improve the Digital Tsunami Summit Services. For an overview of Google Analytics, please visit Google Analytics. It is possible to opt-out of Google Analytics with the following browser add-on tool: Google Analytics opt-out add-on.

 

3. PURPOSES AND LEGITIMATE GROUNDS FOR PROCESSING OF PERSONAL DATA

 

Digital Tsunami Summit processes personal data of the Users of its services for the purposes described in this Privacy Policy.

 

These processing purposes, of which one or more may apply depending on the case at hand, are listed below:

 

  • To organize Events and provide Digital Tsunami Summit Services

 

Digital Tsunami Summit processes your personal data to be able to organize Events and provide the Digital Tsunami Summit Services to you under the contract between you and Digital Tsunami Summit or between Customer Organization and Digital Tsunami Summit. We use the data, for example, to handle your online registration, ticket(s) and payments, to enable organization of side events and to provide you and the other Users with the information necessary for the proper use of tools of the Digital Tsunami Summit Platform. We may also process personal data to contact you regarding the Events and Digital Tsunami Summit Services as well as to inform you of changes to the same. If you contact to our customer service regards to the event, we will use the provided information to answer your questions or solve possible issues. The legitimate grounds for processing is the performance of a contract.

 

  • For customer communication, marketing and development

 

We process personal data for the purpose of maintaining our customer relationships as well as for marketing and advertising Digital Tsunami Summit Services and other products provided by us or via our Digital Tsunami Summit Platform. This means, for example, customizing the user experience by providing the User with targeted offers, side event information, employment opportunities and advertisements based on the information gathered from the User during his/her visits to the Digital Tsunami Summit Services. We process personal data also to run, maintain and develop our business and to create new customer relationships. The legitimate grounds for processing is the legitimate interests of Digital Tsunami Summit.

 

  • Electronic direct marketing

 

When it comes to electronic direct marketing, the legitimate grounds for processing personal data is the legitimate interest of Digital Tsunami Summit. However, to be allowed to send electronic direct marketing (for example, utilizing email or text messages) a consent of the receiver of electronic direct marketing is collected (opt-in) where required by applicable laws. Such consent request may take place in certain parts of Digital Tsunami Summit Services. When the consent is given, the Users may withdraw given consent (opt-out) at any time by contacting us via email (see section 1 above) or by managing consent settings via their user account.

 

  • To fulfil our legal obligations

 

Digital Tsunami Summit processes data to be able to administer and fulfil its obligations under law. This includes data processed for complying with our bookkeeping obligations and providing information to relevant authorities such as tax authorities. Personal data may also be disclosed due to mandatory grounds arising from the law or regulations or, if enquired, to the court or competent authority for legal and justified grounds. The legitimate grounds for processing is to comply with legal obligations.

 

  • For potential claims handling and legal processes

 

Digital Tsunami Summit may process personal data in relation to claims handling, debt collection and legal processes. Digital Tsunami Summit may also process data for the prevention of fraud, misuse of our services and for data, system and network security. In these situations, the legitimate grounds for processing is the legitimate interests

of Digital Tsunami Summit.

 

  • For quality improvement, trend analysis and research

 

We may also process information about your use of the Digital Tsunami Summit Services to improve the quality of the Digital Tsunami Summit Services e.g. by analysing any trends in the use of the Digital Tsunami Summit Services. Further, we may process the information you provide us via Digital Tsunami Summit Platform for research purposes. We will do this using only aggregated, non-personally identifiable data. The legitimate grounds for processing is the legitimate interests of Digital Tsunami Summit. When choosing to use your data on the basis of our legitimate interests, we weigh our own interests against your right to privacy. We also use pseudonymized or non-personally identifiable data when possible.

 

4. TRANSFERS TO COUNTRIES OUTSIDE EUROPEAN ECONOMIC AREA

 

We always take necessary steps to ensure that the Users’ personal data receives an adequate level of protection in the jurisdictions in which it is stored and processed. We provide adequate protection for the transfers of personal data to countries outside of the European Economic Area through a series of agreements with our service providers based on the Standard Contractual Clauses or through other appropriate safeguards, such as the Privacy Shield Framework.

 

Due to using for example LinkedIn and our ticket registration services, your data may be transferred to the United States. Our service providers in the United States comply with rules of the Privacy Shield agreement between the EU and the United States, to ensure an adequate level of data protection. You can read more about the Privacy Shield agreement between the EU and the United States on the website of the European Commission.

 

5. RECIPIENTS

 

We only share personal data within our organization, if and as far as reasonably necessary, for the purposes of this Privacy Policy, e.g. with our employees responsible for customer service and marketing. We do not share personal data with third parties outside of our organization unless one of the following circumstances applies:

 

  • It is necessary for the purposes of this Privacy Policy

 

To the extent third parties (such as other Users of the Digital Tsunami Summit Services, side event organizers as well as other collaborators/event organizers) need access to your personal data in order for us to perform the Digital Tsunami Summit Services. Digital Tsunami Summit has taken the appropriate contractual and organizational measures to ensure that your data are processed exclusively for the purposes specified in this Privacy Policy and in accordance with all applicable laws and regulations. Furthermore, we may provide your personal data to our affiliates, other trusted businesses or persons to process it on behalf of us, based on our instructions and in accordance with our Privacy Policy as well as any other appropriate obligations of confidentiality and security measures.

 

  • For legal reasons

 

We may share personal data with third parties outside our organization if we have a good-faith belief that access to and use of the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; (ii) detect, prevent, or otherwise address fraud, security or technical issues; and/or (iii) protect the interests, properties or safety of Digital Tsunami Summit, the Users or the public in accordance with the law. When possible, we will inform the Users about such data transfer and processing.

 

  • To authorized service providers

 

We may share personal data to authorized service providers who perform services for us (including but not limited to data storage, accounting, payment, sales and marketing service providers). Our agreements with our service providers include commitments that the service providers agree to limit their use of personal data and to comply with privacy and security standards at least as stringent as the terms of this Privacy Policy.

 

  • With explicit consent

 

We may share your personal data with third parties outside Digital Tsunami Summit for other reasons than the ones mentioned above, when we have your explicit consent to do so. The User always has the right to withdraw the aforementioned consent(s).

 
6. INFORMATION SECURITY

 

We use administrative, organizational, technical and physical safeguards to protect the personal data we collect and process. Measures include, for example and where appropriate, encryption, pseudonymization, firewalls, secure facilities and access right systems. Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, availability, resilience and ability to restore the data.

 

Should despite of the security measures, a security breach occur that is likely to have negative effects to the privacy of the Users, we will inform the relevant Users and other affected parties, as well as relevant authorities when required by applicable data protection laws, about the breach as soon as possible.

 

7. STORAGE PERIOD

 

Digital Tsunami Summit does not store your personal data longer than is legally permitted and necessary for the purposes of this Privacy Policy. The storage period depends on the nature of the information and on the purposes of processing. The maximum storage period may therefore vary per use.

 

Most personal data relating to a User’s user account with the Digital Tsunami Summit Services will be deleted after a period of five (5) years from the last use of the user account in question. Thereafter, a part of the personal data relating to a User’s user account with the Digital Tsunami Summit Services may be stored in case processing is required by law or is reasonably necessary for our legal obligations or legitimate interests such as claims handling, bookkeeping, internal reporting and reconciliation purposes.

All personal data relating to a User’s user account with the Digital Tsunami Summit Services will be anonymized or deleted after a period of ten (10) years from last use of the user account, with the exception of personal data required in certain rare situations such as legal proceedings.

 

We will store Technical Data of unregistered Users for a reasonable period, but not longer than two (2) years for the purposes specified in this Privacy Policy.

 

8. USERS’ RIGHTS

 

  • Right to access

 

The Users have the right to access the personal data relating to them and processed by us. We give you the possibility to view certain data through your user account with the Digital Tsunami Summit Services or request a copy of your personal data.

 

  • Right to object

 

If the data is processed based on our legitimate interest, you may have the right to object to certain use of your personal data. If you object to the further processing of your personal data, this may lead to fewer possibilities to use the Digital Tsunami Summit Services.

 

  • Right to rectify

 

The Users have the right to have incorrect, imprecise, incomplete, outdated or unnecessary personal data we have stored about the User corrected or completed by contacting us. You can correct or update some of your personal data through your user account in the Digital Tsunami Summit Services.

 

  • Right to erasure

 

The Users may also request us to delete their own personal data from our systems. We will comply with such request unless we have a legitimate ground not to delete the data. Such legitimate ground may be based on e.g. applicable legislation.

 

  • Right to data portability

 

In certain situations you may have the right to receive your personal data from us in a structured and commonly used format and to independently transmit the data in question to a third party.

 

  • Right to withdraw consent

 

In case the processing is based on a consent granted by the User, the User may withdraw the consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

 

  • Right to restriction of processing

 

You may request us to restrict processing of personal data, for example, when your data erasure, rectification or objection requests are pending and/or when we do not have legitimate grounds to process your data. However, this may lead to fewer possibilities to use the Digital Tsunami Summit Services.

 

The abovementioned rights may be exercised by sending a letter or an email to us on the addresses set out above in section 1. The message should include the following information: full name, home address, email address and telephone number. We may request the provision of additional information necessary to confirm the identity of the User. We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded.

 

9. DIRECT MARKETING

 

The User has the right to prohibit us from using the User’s personal data for direct  marketing purposes, market research and profiling made for direct marketing purposes by contacting us on the address indicated above in section 1 or by using the unsubscribe function offered in connection with each direct marketing message.

 

10. LODGING A COMPLAINT

 

The User can lodge a complaint with the local supervisory authority for data protection in case the User considers the Company’s processing of personal data to be inconsistent with the applicable data protection laws. In Finland, the local supervisory authority is the Data Protection Ombudsman (www.tietosuoja.fi). The contact details of the supervising authority are as follows:

 

Office of the Data Protection Ombudsman

Visiting address: Ratapihantie 9 (6th floor), 00520 Helsinki

Postal address: P.O. Box 800, 00521 Helsinki, Finland

Email: tietosuoja@om.fi

Telephone: +358 (0)2956 66700 (switchboard)

Telephone guidance: +358 (0)2956 66777

SUMMIT

DIGITAL TSUNAMI

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Privacy Policy © Digital Tsunami Summit